Mailing System

Mailing System - Complete In-Game Email Communication for FiveM

Bring professional, immersive email communication to your FiveM server with the Mailing System—a comprehensive in-game email solution that eliminates the need for external platforms while adding depth to roleplay scenarios. This fully-featured mailing system allows players to create email accounts, send and receive messages, manage their inbox, and conduct business correspondence entirely within the game environment. Whether you're running a serious roleplay community where job applications happen in-character, a business-focused server requiring professional communication, or simply want to enhance player interaction beyond face-to-face meetings, the Mailing System delivers the functionality and polish your community needs.

Gone are the days of breaking immersion by directing players to Discord channels or external websites for applications and communications. The Mailing System keeps everything in-game and in-character, supporting unlimited email accounts per player, customizable email suffixes for different organizations, a modern tablet-style interface with smooth animations, and seamless framework compatibility. Players can check their email from anywhere using a configurable item, maintaining constant communication without disrupting their roleplay activities.

Professional Email Infrastructure

The Mailing System provides a complete email ecosystem rivaling real-world email services. Players can create multiple email accounts for different purposes—personal email for social correspondence, professional accounts for business dealings, job-specific addresses tied to their employment, and organization emails for faction communications. The system supports custom email suffixes, allowing server owners to create branded domains like username@lspd.gov for police, username@pillboxhill.med for medical staff, or username@company.com for businesses. This organizational structure adds professionalism and authenticity to server communications.

Each email account functions independently with its own inbox, sent folder, and management settings. Players can log into different accounts without creating new characters, making it easy to separate personal and professional communications. The system tracks read/unread status, maintains conversation threads, and preserves email history until players choose to delete messages.

Key Features

• Unlimited Email Accounts - Each player can create and manage multiple email addresses for different purposes
• Custom Email Suffixes - Configure organization-specific domains (optional) like @lspd.gov or @company.com
• Modern Tablet Interface - Sleek, responsive UI designed to look and feel like a professional email client
• Favorite System - Mark important emails as favorites for quick access and organization
• Delete Functionality - Full inbox management with delete options for individual messages or bulk cleanup
• Framework Universal - Works with ESX, QBCore, QBox, or completely standalone without framework dependency
• Item-Based Access - Optional tablet/phone item requirement for opening the mail system (fully customizable)
• Persistent Login - Stay logged into your email account even after closing the UI until manual logout
• Low Resource Usage - Optimized performance with minimal server load even with thousands of emails
• Smooth Animations - Polished UI transitions and character animations when using the system
• Tablet Holding Animation - Character holds and interacts with a tablet prop while the email UI is open
• Read/Unread Tracking - Visual indicators showing which messages have been read or need attention
• Search & Filter - Find specific emails quickly with search functionality and organizational filters
• Notification System - Alert players to new emails without forcing constant inbox checking
• Configurable Permissions - Control who can send emails, create accounts, or access certain features

Perfect For

• Serious roleplay servers requiring in-character job applications and business correspondence
• Government roleplay communities where departments communicate officially via email
• Business-focused servers with companies, contracts, and professional communications
• Legal roleplay servers where lawyers, judges, and clients exchange case information
• Corporate servers with hiring processes, employee communications, and official notices
• Communities wanting to eliminate Discord/external platforms for in-character communications
• Servers emphasizing immersion and keeping all gameplay interactions within the game environment

Roleplay Applications

The Mailing System transforms how players interact and conduct business on your server. Job applications become proper, formal affairs where applicants send cover letters and resumes to hiring departments via email, and supervisors review applications at their convenience without requiring simultaneous online presence. Government communications move entirely in-game with official notices, policy updates, meeting invitations, and interdepartmental memos all sent through the email system.

Businesses can conduct operations professionally with contract negotiations via email, customer service correspondence, vendor communications, marketing campaigns, and internal employee communications all handled through the system. Legal professionals send case documents, court summons, legal notices, settlement offers, and client communications using email, creating realistic legal roleplay. Real estate agents email property listings, journalists send interview requests and article submissions, and doctors communicate appointment confirmations and patient information (with proper privacy considerations).

The system also enables social interactions like event invitations, personal correspondence between friends and romantic partners, community announcements, and club/organization communications. Every email sent contributes to roleplay depth and creates permanent records of interactions, agreements, and storylines.

Account Management Features

Players enjoy comprehensive control over their email accounts. The account creation process is simple and intuitive, requiring only a username selection (suffix is automatic based on configuration). Multiple accounts allow separation of personal and professional communications without character switching. The favorite system lets players mark critical emails from bosses, important clients, or loved ones for quick access. The delete function maintains inbox organization, preventing clutter from accumulating and making it easy to clear spam or outdated communications.

The persistent login feature means players don't have to enter credentials every time they check email. Once logged in, they remain authenticated even after closing the tablet interface, streamlining the email-checking process. Manual logout allows switching between accounts when needed for different roles or purposes.

Technical Implementation

The Mailing System uses efficient database structures to store emails, accounts, and user preferences. Emails are stored with sender/recipient information, subject lines, message bodies, timestamps, and read status. The system supports both plain text and formatted messages depending on configuration. Database queries are optimized to handle thousands of emails without performance degradation, and automatic cleanup routines can be configured to archive or delete old messages after specified periods.

The tablet interface is built with modern web technologies providing smooth scrolling, quick search, and responsive design. The UI scales properly across different screen resolutions and aspect ratios. Character animations integrate seamlessly with FiveM's animation system, showing the character holding and interacting with a tablet prop while the email interface is open.

Installation & Configuration

1. Download the Mailing System resource and extract it to your server's resources folder
2. Import the included SQL file to create necessary database tables for accounts and emails
3. Configure framework settings in config.lua (ESX/QBCore/QBox/Standalone mode)
4. Set up email suffix options defining available domains for your server
5. Configure the tablet/phone item requirement (or disable for instant access)
6. Customize UI colors, fonts, and styling to match your server's aesthetic
7. Set notification preferences for new email alerts
8. Restart your server and test account creation, sending, and receiving
9. Add the tablet item to shops or give to players as a starter item

Framework Compatibility

• ✅ ESX Legacy - Full integration with ESX item system, jobs, and player identifiers
• ✅ QBCore - Complete QB-Core support with metadata and item integration
• ✅ QBox - Optimized for QBox framework with enhanced compatibility
• ✅ Standalone - Can operate without any framework using basic player identifiers

Customization Options

Server owners can extensively customize the Mailing System to match their community's needs. Configure custom email suffixes for different jobs, gangs, or organizations creating branded email domains. Set up automatic account creation for new players or require manual registration. Define storage limits per account to prevent database bloat. Configure notification styles from subtle alerts to prominent indicators. Customize the tablet item—use existing phone items, create custom tablets, or eliminate the item requirement entirely for instant access from a command or keybind.

The UI can be themed with custom colors matching your server branding, adjusted fonts for readability preferences, modified layouts for different information priorities, and custom icons and imagery. Language strings are fully translatable for international communities.

What Makes It Stand Out

Unlike basic messaging systems that simply let players send text to each other, the Mailing System provides a complete email ecosystem with professional features. The unlimited accounts per player enable realistic separation of personal and professional communications. The custom suffix system creates authentic organization domains rather than generic addresses. The persistent login and favorite systems prioritize user experience and convenience. The framework-agnostic design means it works on any server regardless of framework choice. Most importantly, it keeps all roleplay communications in-game and in-character, eliminating immersion-breaking external platforms and creating permanent, searchable records of interactions that contribute to ongoing storylines.

Security & Privacy Features

The system includes optional security features for enhanced realism and server management. Configure blocklists preventing emails between certain accounts, implement spam filtering to automatically delete messages with flagged keywords, enable read receipts showing when recipients open messages (optional), set up automatic archives preserving important emails from accidental deletion, and implement admin oversight allowing server management to review emails if necessary for rule enforcement. Privacy settings can be adjusted to match your server's policies from completely private communications to transparent systems where staff can monitor for rule violations.

Requirements

• FiveM server running artifact 5181 or newer for optimal compatibility
• MySQL database with proper permissions for table creation and queries
• ESX Legacy, QBCore, QBox framework, or standalone configuration
• Basic understanding of resource installation and database management
• Optional: Item system for tablet/phone item requirement (can be disabled)

Performance Specifications

The Mailing System maintains excellent performance even with extensive use. Server-side resource usage typically stays below 0.01ms during normal operation, rising to 0.02ms during email sending/receiving. Database queries are optimized to execute quickly even with thousands of stored emails. Client-side performance shows no noticeable FPS impact when opening or using the email interface. Memory usage is minimal with efficient caching of frequently accessed data. The system has been tested on servers with 10,000+ emails in the database without performance degradation.

Integration Possibilities

The Mailing System can integrate with other scripts to create comprehensive communication ecosystems. Connect with job scripts to automatically create job-specific email accounts when players join departments. Integrate with business scripts to generate automated invoices, receipts, and notifications sent via email. Link with court systems to send summons and legal notifications. Connect with vehicle dealerships to email purchase confirmations and service reminders. Integrate with property systems to send rent notifications and utility bills. The possibilities are extensive—any script that generates notifications or requires player communication can leverage the email system.

Administrative Tools

Server administrators gain powerful management capabilities including viewing all accounts and email statistics, searching emails by keyword, sender, or recipient for investigations, deleting spam or rule-violating messages, banning email addresses from the system, viewing email traffic logs for monitoring, and exporting email data for record-keeping or migrations. These tools ensure server staff can maintain the system, enforce rules, and investigate issues when necessary.

Updates & Support

The Mailing System includes lifetime updates providing new features, security patches, framework compatibility updates, and performance improvements. Comprehensive documentation covers installation, configuration, customization, and troubleshooting. Support is available for integration questions, custom feature requests, and technical issues. Regular updates ensure the system remains compatible with evolving FiveM versions and community standards.

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